Virtual D&TF session guidelines
- Ranny Haiby
Based on our collective experience as a community, some types of sessions work well in a virtual developer event, while others not so much. In this page you will find some recommendation for creating an effective virtual event session |
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Type I - A release/feature/architecture planning session
What is it?
An opportunity to promote discussion and thought process around a topic that is outside the scope of the community's regular weekly meetings
Who should be invited?
Community leaders, contributors
External subject matter experts
What to prepare?
Background material to get everyone up to speed at the beginning of the meeting
Scope of what needs to be decided
How to run the meeting?
Document participants input
Create a draft of the proposed plan
Determine next steps (vote on the proposal, follow-up meeting, etc.)
Type II - A problem solving session
What is it?
A session dedicated to solving a problem that crosses the boundaries of the working groups inside the community, and/or required external expertise.
Who should be invited?
Community leaders, contributors
External subject matter experts
What to prepare?
Clear and simple problem definition, and background material if necrssary
How to run the meeting?
Document participants input
Create a draft of the proposed solution
Determine next steps (vote on the proposal, follow-up meeting, etc.)
Type III - A multi-project collaboration session
What is it?
A session dedicated to bringing SMEs from two or more projects to discuss integration, roadmap alignment or any other topic relevant to the projects.
Who should be invited?
(At least) one session leader from each of the involved communities
Community leaders, contributors
What to prepare?
Background for project A participants
Background for project B participants
Clear and simple definition of the scope of collaboration to be discussed in the session.
How to run the meeting?
Document participants input
Create a draft of the proposed solution
Determine next steps (follow up in community A/B, follow-up cross-community workshop, etc.)
Below are some examples of session types that are not well suited for a virtual event and should be avoided: |
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Unstructured brainstorming sessions
Due to the virtual nature of the event it is difficult to get all participants to contribute
Better saved for an in-person event
Demo or update sessions
Time slots are scarce during the virtual event. They should be used for interactive session
Consider creating a YouTube video and/or a blog post. LFN MAC would be able to help promote the content.