*F2F events only

>6 months prior

• set date

• *set venue 

• placeholder added to https://events.linuxfoundation.org/

• placeholder added to https://lfnetworking.org/event/

3 Months prior

• Artwork/theme set (if new calendar year)

• Slide templates and presenter background created

• Wiki landing page up

  • Community updates to the Information section of page

  • links verified

  • Update wiki templates & tags

  • Update wiki "Common Information"

  • Update Topics submission page

• Reg page up

• Linked from https://events.linuxfoundation.org/ with correct info

• Linked from https://lfnetworking.org/event/ with correct info

• Added to banner rotation https://lfnetworking.org

• Social campaign launched

• Place holder topics for opening, closing and daily summaries created

• Communities notified to start submitting topics

• Planning committee membership verified

  • roster updates made to DEVELOPER EVENT PLANNING committee via PCC

2 Months prior

• Strong reg push with communities

• *Photographer arranged

• *meeting room allocation

• *A/V finalized

• *Pepsi & Diet Dr. Pepper on order

1 Month prior

• New slack invite link generated

  • all collateral that includes the Slack link updated

• Teamup configured

• Opening, closing and daily summary sessions added to TeamUp

3 weeks prior

• Teamup schedule published

• *badge list submitted

2 weeks prior

• Zoom bridges created

• Zoom links added to Teamup

• Splash screen created

1 week prior

• clear and rebuild lfn-dev-event-presenters@lists.lfnetworking.org  

  • pre-purge courtesy notice about remove/add process

  • remove all names other than staff members

  • generate new list from the names associated with each topic page

• Send out presenter instructions to  lfn-dev-event-presenters@lists.lfnetworking.org 

2 days prior

• Content for logistics published

1 day prior

• Change zoom settings on each bridge used to match instructions

  • Login in as the specific zoom account for the session - not your own

  • go to the profile section

  • scroll down and edit the host ID (make a note of what it was just in case)

  • Change any other bridge variables in settings as needed 

  • exit the zoom account

  • NOTE: Don't change any account passwords willy-nilly or Casey will get fussy and tell on you.

• Content for welcome published

• Survey ready

1 day post

• reset zoom settings back to what they were

1 week post

• Zoom attendee lists uploaded

• post mortem